Expo & Sponsors
Don't miss the opportunity to exhibit at one of the most comprehensive STEM-focused community and technical college conferences in the nation!
The STEMtech conference provides League Corporate Partners with direct access to higher education faculty and administrators, K-12 representatives, government officials, and community and business leaders interested in STEM, analytics, big data, advanced technology, and learning management architecture.
Exhibition Hall hours:
Sunday: 2:30 - 3:45 PM and 5:30 - 7:00 PM
Monday: 11:30 AM - 1:00 PM and 4:45 - 6:30 PM
Tuesday: 10:15 - 11:15 AM and 1:45 - 3:00 PM
The Exhibition Hall provides:
- A single venue to network with community college and industry leaders
- A place to meet face-to-face with qualified buyers and generate leads
- An opportunity to showcase products and services and launch new wares
- Several special events taking place in the Exhibition Hall will generate high traffic volume, including two Receptions, Coffee and Refreshment Breaks, and a Brunch. Exhibition Hall hours are indicated on the conference schedule.
Exhibitors should also consider one of the many available sponsorship and advertising opportunities and are strongly encouraged to submit proposals to present at the 2016 STEMtech conference.
Please note: Exhibition space is a benefit reserved for League Corporate Partners and Member Colleges.
Contact Chris Hennessey at 480.705.8200, x237, for details about exhibiting, sponsorships, and advertising opportunities.
The Exhibition Hall Floorplan is now available for booth selection.
Important note: The booth selection period is on a first-come, first-serve basis within partnership levels, with Platinum Corporate Partners receiving first priority, followed by Gold Corporate Partners. To ensure availability, please make your booth reservation as soon as possible during the selection period scheduled for your partnership level. Contact Chris Hennessey at hennessey@league.org or at (480) 705-8200, x237 for additional information.
In our efforts to serve you better, we are providing the STEMtech Exhibitor Kit. Review the Exhibitor Kit carefully for important booth coordination information: show hours, rules and regulations, official general service contractor, exhibitor registration, housing, timeline, and contacts.
Contact Chris Hennessey at 480.705.8200, x237, for details about exhibiting, sponsorships, and advertising opportunities.
Make the Most of Your Exhibition Experience at the 2016 STEMtech conference!
Peer-to-peer selling is a formula that works well at League conferences. Present a session during which a community college representative discusses your product or service.
Choose the most effective exhibit booth that meets your marketing needs and budgetary requirements.
Make sure team members assigned to your booth are well trained to represent your company, generate leads, and secure sales. Make sure everyone involved fully understands what needs to be accomplished during the conference.
Consider sending direct mail to conference attendees using the pre-conference list. Invite attendees to your presentation and to your exhibition booth.
If you would like to obtain attendee email addresses during the conference, rent a lead retrieval scanner from our AV contractor, AV Images by emailing wjt@avimages.com or calling 800.801.1500.
Participate in our Passport program and ask attendee to allow you to scan their badge or give you a business card. Request that attendees listen to a short “pitch” before you stamp their Passport.
Create energy in your booth and increase traffic by giving away a high-end prize. Select promotional products and giveaways that complement your company image.
Host a reception for current and potential customers. Hand out invitations at your booth or invite attendees using direct mail and the pre-conference attendee list. There is no cost for ancillary meeting space for League Corporate Partners. Set-up fees (if required), catering, and AV fees are the Corporate Partner’s responsibility. Ancillary meeting space is limited and offered on a first-come, first-served basis. Ancillary meeting requests cannot conflict with General Sessions (Sunday, 4:00 - 5:30 PM and Wednesday, 10:30 AM - 12:00 PM) or with Evening Receptions (Sunday, 5:30 - 7:00 PM and Monday, 4:45 - 6:30 PM). Requests made for ancillary meeting space during these time periods will not be granted.
Use online and social marketing opportunities such as webinars, blogs, online videos, Twitter, and Facebook to complement traditional marketing methods before, during, and after the conference.
Send a personalized handwritten note, along with a customized company information packet or other appropriate material to booth visitors within a week following the conference to help turn leads into sales.
Please note: Exhibition space is a benefit reserved for League Corporate Partners and Member Colleges. Contact Chris Hennessey at 480.705.8200, x237, for details about exhibiting, sponsorships, and advertising opportunities.
How are booth assignments made?
The booth selection period is on a first-come, first-serve basis within partnership levels, with Platinum Corporate Partners receiving first priority, followed by Gold Corporate Partners and Silver Corporate Parnters. Adjustments to the floor plan may be made at the discretion of the League.
What is the Exhibition Hall schedule?
The 2016 STEMtech Schedule indicates Exhibition Hall hours.
What is included in a standard booth package?
The standard booth package includes a 10' x 10' or 10' x 20' booth with standard pipe, drape, and side rails. Back drape will be 8' high; side drapes will be 3' high. Also included is a 6' skirted table, 2 chairs, and a wastebasket. The standard booth package also includes a one-line, 7" wide x 44" long identification sign with the exhibitor’s name in black block letters on a white background and a complimentary corporate description in the Guide to the Exhibition. Booth upgrades are available. Additional furniture is available at an extra charge from GES (see below), the League's drayage/decorating company. The Exhibition Hall is carpeted.
When will the exhibitor service kit be available?
The exhibitor service kit will be available during summer 2016.
What other exhibitors will be participating at STEMtech 2016?
Information coming soon.
Who do I contact to order food and beverages for my booth?
Contact Robin Piccirilli at 480.705.8200, x232, to order food and beverages for your booth. Exhibitors are responsible for the cost of food and beverage ordered for their booths.
How many registrations are included with my corporate partner level?
Information about the number of registrations and other benefits associated with being a League for Innovation Corporate Partner is available at Partnership Levels and Benefits. Contact Chris Hennessey at 480.705.8200, x237, regarding additional registrations.
Are there opportunities to advertise or sponsor conference activities, and if so, who do I contact?
There are great opportunities to advertise and sponsor activities at the 2016 STEMtech conference. Visit Sponsorship Opportunities or contact Chris Hennessey at 480.705.8200, x237, to become a conference sponsor or advertiser.
How do I block hotel rooms for my company?
Single room reservations can be made by visiting the Travel and Hotel Information web page. Reserve a block of rooms at the conference hotel by contacting Robin Piccirilli at 480.705.8200, x232.
WARNING: STEMtech 2016 conference participants must make lodging reservations directly with the Arizona Grand. DO NOT BOOK A HOTEL ROOM with companies such as Convention Expo Travel or Convention Housing Services. These companies are contacting conference participants directly and advising that they officially represent the conference. These companies are IN NO WAY affiliated with STEMtech or the League for Innovation. The League for Innovation is not responsible for reservations made with these companies.
Can my company hold a meeting during the conference?
There is no cost for ancillary meeting space for League Corporate Partners. Food and beverage are the Corporate Partner’s responsibility. Ancillary meeting space is limited and is on a first-come, first-served basis. Corporate partners can reserve ancillary meeting space at the conference by contacting Robin Piccirilli at 480.705.8200, x232.
Are free customer passes available?
Yes, League Corporate Partners can invite their customers to attend the Exhibition Hall free of charge. These passes are to be used only for customers and only allow access to the Exhibition Hall.
All League Corporate Partners are also entitled to complimentary conference registrations based on partnership level, as well as five exhibit hall-only registrations as follows:
10 complimentary conference registrations for Platinum Corporate Partners
5 complimentary conference registrations for Gold and Silver Corporate Partners
1 complimentary conference registration for Bronze Corporate Partners and College Exhibitors
How do I register my booth staff for employee badges?
Contact Chris Hennessey at 480.705.8200, x237, to register booth staff for employee badges to the Exhibition Hall.
Can I deliver exhibit materials to the hotel myself?
Yes, exhibitors may deliver materials to the hotel themselves. Personal vehicles delivering exhibition freight and materials to the hotel can come direct to conference site on the scheduled move-in days (see What is the Exhibition Hall schedule?). Personal vehicles will be directed to a loading dock. Please remember that there will be a large number of trucks and private vehicles making deliveries during the load-in period. Arrive at the hotel by 10:00am to allow plenty of time for unloading and delivery of your materials to your booth. Contact Chris Hennessey at 480.705.8200, x237, for additional information.
Can I carry exhibit materials into the hotel to my booth?
Yes, exhibitors may hand carry material through the door, provided they do not use material handling equipment to assist them.
Is security provided in the Exhibition Hall?
Loading dock security personnel are provided during load-in and load-out hours. Security personnel are stationed within the Exhibition Hall when the hall is closed. Badge checkers for the exhibit hall are stationed at the front door during Exhibition Hall hours. This level of security is intended to control the access of people and material to and from the exhibit halls in a safe and organized manner. It is not intended as individual security for your booth and materials. Please remember that the hotel is a public building to which hundreds of individuals have access. Do not leave items of value in your booth overnight during the load-in and load-out periods or on exhibition days without taking security precautions. Exhibitors can order overnight booth security from the security vendor.
When can I set up and dismantle my exhibit space?
Move-in hours are: Saturday, 10/31, 1:00 - 7:00 PM, and Sunday, 11/1, 7:00 AM - 12:00 PM. Dismantle and move-out hours are: Tuesday, 11/3, 2:30 PM - 8:00 PM. Carriers must be checked in by 3:00 PM. Exhibitor materials must be removed by 8:00 PM.
Are lead retrieval scanners available at the conference?
Information Coming Soon
How do I locate my booth materials upon arriving at the conference?
Exhibitors should first check in at the Conference Registration Desk upon arriving at the conference. The League for Innovation’s decorator, GES, handles exhibitors’ shipping needs. Freight shipped to GES will be placed at exhibit booths by them on load-in days. It is recommended that exhibitors have their tracking number available to help identify the location of any missing materials.
What is the cost to exhibit at the 2016 STEMtech conference?
Exhibition space is a benefit reserved for League Corporate Partners and Member Colleges. Contact Chris Hennessey at 480.705.8200, x237, for details about exhibiting, sponsorships, and advertising opportunities.
Is a booth upgrade available?
League for Innovation corporate partners receive a standard booth package (see What is included in a standard booth package?). Contact Chris Hennessey at 480.705.8200, x237, regarding opportunities to upgrade your booth.
When will I receive the participant mailing list?
All exhibitors receive an electronic list consisting of name, organization, address, title, and mailing address of all conference participants approximately 30 days prior to the conference. The list is emailed to the primary contact at each exhibiting organization.
Can I bring my family to the conference?
Children under the age of 18 are not permitted at the conference.
Will electricity be provided?
If you need electricity, you will need to order it using the electrical form provided in the exhibitor kit. Power will be brought to the perimeter of your booth, but you will need to bring your own extension cords. You are not allowed to bring your own generator.
How do I order Internet access for the conference?
Platinum and Gold corporate partners receive wireless internet service in the Exhibition Hall at no additional cost. There is a $250 fee for wireless internet service in the Exhibition Hall for Silver and Bronze level corporate partners, as well as a $400 fee any corporate partner requiring an Ethernet line in the Exhibition Hall.
Coming Soon!
Educators at all levels, as well as campuswide technology system and e-learning leaders, will gather at the 2016 STEMtech Conference to share best practices for increasing student success in science, technology, engineering, and mathematics (STEM), and explore technology's role in the teaching and learning processes.
Your sponsorship is an easy and affordable way to promote your products and services to a targeted professional audience. All sponsorships are noted in the Conference Program/Guide to the Exhibition and onsite signage. Contact Chris Hennessey at 480.705.8200, ext. 237, today to become a conference sponsor or advertiser.
The Exhibition Hall will serve as the hub of the conference. Several special events taking place in the Exhibition Hall will generate high traffic volume, including the Sunday Opening Reception, Monday evening Reception, Coffee and Refreshment Breaks, and a Brunch.
COST | EVENT/MATERIAL | QTY AVAILABLE |
$2,500 | Evening Reception
| 2 |
$2,500 | Coffee and Refreshment Break
| 3 |
$5,000 | Brunch
| 1 |
General Sessions include nationally recognized and thought-provoking leaders chosen for their ability to challenge our audience of close to 700 administrators, faculty, workforce leaders, and corporate partners to shape their academic programs and services, and to prepare their students for citizenship and rewarding lifelong careers. | ||
COST | EVENT/MATERIAL | QTY AVAILABLE |
$5,000 | Opening General Session
| 1 |
$2,500 | Closing General Session
| 1 |
All conference participants receive a conference bag containing the Conference Program/Guide to the Exhibition and other conference materials. This exclusive sponsorship places your company’s logo on these attractive bags for maximum exposure. | ||
COST | EVENT/MATERIAL | QTY AVAILABLE |
$5,000 | Conference Participant BagsBOOKED BY FACULTY VOICES
| 1 |
All conference participants receive a Conference Program/Guide to the Exhibiton containing session, presenter, exhibitor, and general information. This exclusive sponsorship places your company’s ad on the inside back cover of the Program/Guide for maximum exposure throughout the conference. | ||
COST | EVENT/MATERIAL | QTY AVAILABLE |
$2,500 | Conference Program/Guide to the Exhibition
| 1 |
All conference participants receive a lanyard, notepad, and pen. These exclusive sponsorships place your company’s materials at the Conference Registration Desk or in the conference bags. This is a great way to boost your exposure throughout the conference and afterwards. | ||
COST | EVENT/MATERIAL | QTY AVAILABLE |
$2,500 | Lanyards
| 1 |
$2,500 | NotepadsBOOKED BY THE NROC PROJECT
| 1 |
$2,500 | Pens
| 1 |
Everyone depends on directional aisle signs to effectively navigate the Exhibition Hall. Increase your company’s brand by displaying its logo on aisle signs. Standard 4’ x 8’ double-sided aisle signs let participants see your logo every time they look up. Visibility outside your booth doesn’t get any better than that! | ||
COST | EVENT/MATERIAL | QTY AVAILABLE |
$2,500for six aisle signs | Aisle Signage
| 1 |
A 24-hour, complimentary high speed wireless internet hotspot will be provided for participants and is an excellent opportunity for your company to increase its exposure outside of the Exhibition Hall. | ||
COST | EVENT/MATERIAL | QTY AVAILABLE |
$1,000 | 24-Hour Wireless HotspotBOOKED BY AMERICAN PUBLIC UNIVERSITY
| 1 |
Participants use the online Itinerary Builder to create their personal schedule for the conference. Once created, the itinerary can be printed, downloaded, and saved for later retrieval. | ||
COST | EVENT/MATERIAL | QTY AVAILABLE |
$1,500 | Itinerary Builder
| 1 |
The Participant Look-Up provides conference participants with the opportunity to connect with colleagues registered for the conference. | ||
COST | EVENT/MATERIAL | QTY AVAILABLE |
$1,500 | Participant Look-Up
| 1 |
Conference participants receive a complementary beverage ticket for each of the evening Receptions in the Exhibition Hall. A great way to get a message into every participant’s hands is to place a message on beverage tickets (e.g., “Visit Company XYZ in booth ABC”). | ||
COST | EVENT/MATERIAL | QTY AVAILABLE |
$5,000 | Beverage Tickets
| 2 |
All general and special sessions are recorded during the conference and housed in iStream, the League’s subscription-based multimedia portal. The archives are available indefinitely and accessed tens of thousands of times yearly. | ||
COST | EVENT/MATERIAL | QTY AVAILABLE |
$5,000 | Video Presentations
| 1 |
Please fill out and submit the following forms, as needed. All Exhibition Hall equipment rental is handled by AV Images, the League’s audio-visual company.
Equipment Rental:
https://www.avimages.com/rental-forms/stemtech2016
Lead Retreival Scanner Rental:
https://www.avimages.com/rental-forms/stemtech2016/leads
Contact Chris Hennessey at 480.705.8200, x237, for details about exhibiting, sponsorships, and advertising opportunities.
