NOTICE RELATING TO THE COVID-19 PANDEMIC
For the purposes of (1) protecting the health and safety of you and League staff and volunteers at League in-person events, and (2) complying with legal requirements, some League events may require that we take your temperature when you arrive at the event and/or during your event. If we are conducting temperature checks of event attendees, we will make available to you a privacy notice about the temperature checks. The notice will include details such as what personal information is being collected, the legal basis for the collection of such information, the purpose for which the information will be used, and how long the information will be retained.
(September 10, 2020)
The League for Innovation in the Community College (“League”, “we”, “us”, “our”) respects your privacy, and takes the responsibility of protecting the personal information that you provide to us via our website (the “Site”) very seriously. To that end, League herein discloses our privacy policies and practices regarding the collection, use, and disclosure of the information we receive through your use and navigation of the Site.
The Policy was last modified on the date printed above. Please note that we may update this Policy from time-to-time at our sole discretion, and these changes are effective immediately after they are posted. It is your responsibility to review the Policy for any changes each time that you use the Site. Use of the Site, any of our products and services, and/or providing consent to the updated Policy following such changes constitutes your acceptance of the revised Policy then in effect. We will not lessen your rights under this Policy without your explicit consent.
YOUR EUROPEAN UNION PRIVACY RIGHTS
Under the General Data Protection Regulation (Regulation EU 2016/679) (also known as GDPR), if you are an individual protected by the GDPR, you may have certain rights as a data subject. You have the right to request from League access to and rectification or erasure of your PII, data portability, restriction of processing of your PII, the right to object to processing of your PII, the right to withdraw your consent, and the right to lodge a complaint with a supervisory authority. To request information about or avail yourself of those rights, please send an email to firstname.lastname@example.org with “GDPR Request” in the subject line. In the email please describe, with specificity, the GDPR right you are requesting assistance with. Please note additional information may be requested prior to initiation of a request and that League reserves the right to charge a fee with respect to certain requests. Upon League’s completion of its review, you will be notified if your request has been granted, denied, or exemptions apply.
YOUR CALIFORNIA PRIVACY RIGHTS
Under California Civil Code Section 1798.83 (“Shine the Light” law), if you are a California resident, you may request certain data regarding League’s disclosure, if any, of personal information to third parties for that party’s direct marketing purposes. To make such a request, please send an email to email@example.com with “Request for California Privacy Information” in the subject line. You may make such a request up to once per calendar year. We will respond to your verified request within 45 days, and we may extend our response time up to 45 additional days. If applicable, we will provide you, by email, a list of the categories of personal information disclosed to third parties for their direct marketing purposes during the immediately preceding calendar year, along with the third parties’ names and addresses. Please note that not all personal information is covered by the “Shine the Light” requirements, and only information on covered sharing will be included in our response.
YOUR NEVADA PRIVACY RIGHTS
If you are a resident of the State of Nevada, Chapter 603A of the Nevada Revised Statutes permits a Nevada resident to opt out of future sales of certain covered information that a website operator has collected or will collect about the resident. To submit such a request, please email us at firstname.lastname@example.org with “Nevada Privacy Rights” in the subject line. We will respond to your verified request within 60 days after we receive the request, and we may extend our response time by up to 30 days.
WHAT IS THE SOURCE OF YOUR PERSONAL INFORMATION?
We collect the personal information that you may volunteer while using our electronic services, including but not limited to completing an online conference registration form, creating a user name and password for the site, or sending an email. You are not required to participate in any of these activities to view or download any information from our Site. We do not collect information about our visitors from other sources, such as public records or entities, or private organizations.
WHAT KINDS OF INFORMATION ABOUT YOU DO WE COLLECT?
League collects the following personal data in line with the use purposes explained in a subsequent section:
- Your name
- Your title
- Your institution/company
- Telephone and fax numbers
- Email address
- Credit card number, expiration date, and the cardholder’s name
- Special accommodations
- Emergency contact information
- Communication information including League online support and contact center communications
- Purchasing and payment information
- Registration category (i.e., League Alliance Member, League Board Member, non-member)
- Participation in League events and activities
- Subscription preferences
- Information about the device(s) you use
- Information about service usage
- Authentication data
- Location information
- Author and peer review information
- Other information you upload and provide to us
HOW DO WE PROTECT YOUR PERSONAL INFORMATION AND HOW LONG DO WE KEEP IT?
We follow generally accepted industry standards to protect against unauthorized access to or unauthorized alteration, disclosure or destruction of personal information. However, no method of transmission over the Internet, or method of electronic storage, is 100% secure. Therefore, while we strive to use commercially acceptable means to protect your personal information, we cannot guarantee its absolute security. We keep your personal information only for as long as reasonably necessary for the purposes for which it was collected or to comply with any applicable legal or ethical reporting or document retention requirements. We will take appropriate steps to delete or permanently de-identify personal information at the point your personal information is no longer needed by us. You are solely responsible for maintaining the secrecy of any passwords or other account information.
HOW DO WE USE YOUR INFORMATION?
League uses (and, where specified, shares) your personal information for the following purposes:
To process transactions. League uses personal information such as name, title, institution/company, physical address, telephone number, fax number, and email address, to engage in interactions with you, including contacting you about your order, subscription, event participation, or membership. We use financial/credit card and payment information to process your order and may need to share some of this information with delivery services, credit card clearing houses, and other third parties to complete the transaction.
To provide support or other services. League may use your personal information to provide you with support or other services that you have ordered or requested. League may also use your personal information to respond directly to your request for information, including registrations for newsletters, webinars, or other specific requests, or pass your contact information to the appropriate League third party or reseller for further follow-up related to your interests.
To provide information based on your needs and respond to your requests. League may use your personal information to provide you with notices of new product releases and service developments.
To select content, improve quality, and facilitate use of the websites. League may use your personal information, including the information gathered as a result of site navigation and electronic protocols and cookies (including third-party cookies), to help create and personalize website content, improve website quality, track marketing campaign responsiveness, evaluate page response rates, conduct usability testing, and facilitate your use of the websites (for example, to facilitate navigation and the login process, avoid duplicate data entry, enhance security, keep track of shopping cart additions, and preserve order information between sessions).
To assess usage of League products and services. League may track your usage of League products and services to determine your level of usage, and those usage statistics may be made available to League’s content licensors and your institution/company.
To communicate with you about a meeting, conference, or event. We may communicate with you about a meeting, conference, or event hosted or co-sponsored by League or one of our business associates. This may include information about the event's content, event logistics, payment, updates, and additional information related to the event. Information you provide when registering for or participating in a conference managed or co-sponsored by parties, other than or in addition to League may be shared with those parties, and the treatment of such information is further subject to the privacy policies of those parties. League and its conference co-sponsors may contact you after the event about the event, subsequent iterations of the event and related events. Please note that League conference, meeting or event organizers, co-sponsors, exhibitors, and other third parties may directly request your personal information at their conference booths or presentations. Providing your information to them is optional, and you should review their privacy policies to address your particular needs and concerns about how they will treat your personal information.
To consider you for a League award. League may use personal information such as your name, education, work history, and volunteer activities to consider you for a League award. League may need to share this information with your nominators, references, judges, and other parties involved in evaluating your eligibility.
To include you in League Member Directories. If you are an active member of League, at your request, we may include your information in League Member Directory. Active members can customize their member directories visibility preferences any time in account settings.
To assist in your participation in League activities. League will communicate with you, if you are participating in certain League activities such as League conferences, or authoring or reviewing a League periodical article. League may send you information such as newsletters related to those activities.
To update you on relevant League benefits, programs, and opportunities. League may communicate with you regarding relevant League benefits, programs, and opportunities available to you through your membership with League.
To engage with third parties. League may share your personal data with third parties in connection with services that these individuals or entities perform for or with League. These third parties are restricted from using this data in any way other than to provide services for League or for the collaboration in which they and League are contractually engaged (for example, hosting a League database or engaging in data processing on League’s behalf, or mailing you information that you requested). These third parties are carefully selected by League and obligated to keep your data secure. From time to time, we may also share your information with third parties whom we think might provide content, products, or services of interest to you. You have sole discretion whether to purchase or connect to any third parties, and your use is governed solely by the privacy policies of those third parties.
To protect League content and services. We may use your information to prevent potentially illegal activities and to enforce our terms and conditions. We also use a variety of technological systems to detect and address anomalous activity and to screen content to prevent abuse, such as spam. These efforts may, on occasion, result in a temporary or permanent suspension or termination of some functions for some users
To get feedback or input from you. In order to deliver products and services of most interest to our customers, from time to time, we may ask members, customers, volunteers, and website visitors to provide us input and feedback (for example through surveys, usability studies, focus groups).
To protect League information assets as well as your own personal data. The League Information Security Program protects the confidentiality, integrity, and availability of League information assets by following a risk management approach based on policies, standards, guidelines, and procedures to meet security objectives while supporting association and operational goals.
TECHNICAL AND REGULATORY INFORMATION
League automatically records the Internet Protocol (IP) addresses of visitors. The IP address is a unique number assigned to every computer on the Internet. Generally, an IP address changes each time you connect to the Internet (it is a "dynamic" address). Note, however, that if you have a broadband connection, depending on your individual circumstance, the IP address that we collect may contain information that could be deemed identifiable. This is because, with some broadband connections, your IP address doesn't change (it is "static") and could be associated with your personal computer.
As well as recording the IP addresses of users, League may also keep track of sites that users visited immediately prior to visiting League's website and the search terms they used to find it. We keep track of the pages visited on League's website, the amount of time spent on those pages and the types of searches done on them. Your searches remain confidential and anonymous. League uses this information only for statistical purposes to find out which pages users find most useful and to improve the website.
League also captures and stores information that you transmit. This may include:
- Browser/Device type/version
- Operating system used
- Media Access Control (MAC) address
- Date and time of the server request
- Volume of data transferred
External links behavior
Some of League's websites link to other sites created and maintained by other public and/or private-sector organizations. League provides these links solely for your information and convenience. When you transfer to an outside website, you are leaving the League domain, and League's information management policies no longer apply. League encourages you to read the privacy statement of each external website that you visit before you provide any personal data. We are not responsible for the content of external Internet sites.
Cookies and web beacons
Cookies and web beacons are electronic placeholders that are placed on your device by websites to track your individual movements on that website over time. League uses both session-based cookies (which last only for the duration of the user's session) and persistent cookies (which remain on your device and provides information about the session you are in and waits for the next time you use that site again). These cookies and web beacons provide useful information to League, enabling us to recognize repeat users, facilitate the user's access to and use of our sites, allows us to track usage behavior, and to balance the usage of our websites on all League web servers. Tracking cookies, third-party cookies, and other technologies such as web beacons may be used to process additional information, enable non-core functionalities on the League website and enable third-party functions (such as a social media "share" link). We may also include web beacons and other similar technology in promotional email messages to determine whether the messages have been opened.
Do Not Track (DNT)
The online advertising industry has self-regulatory initiatives designed to provide consumers a choice in the types of ads they may see online and to conveniently opt-out from online behavioral ads served by some or all of the companies participating in these programs. Our websites do not respond to DNT consumer browser settings.
Transfer of information to other countries
As a global organization, League engages in international activities. In connection with the management of those activities, League may transfer information to other countries. By submitting your information to League via the websites, or in connection with your interactions with League offline, you consent to such transfers and to the processing of this information in other countries.
Collaboration with authorities
League has appointed and mandated a privacy officer who represents the regulatory authorities inside the League organization, and in return represents the League to regulatory authorities. The League privacy officer will ensure proper communication with the relevant regulatory authority for privacy. The privacy officer will lead investigative action, complaint handling and data breach notification. The privacy officer will also monitor regulatory changes and consult the regulatory authority where implementation of a regulatory or technological change leads to doubt.
DOES THE LEAGUE COLLECT AND USE INFORMATION COLLECTED FROM CHILDREN?
League does not knowingly collect data from or about children under 13 without the permission of parent(s)/guardian(s). If we learn that we have collected personal information from a child under 13, we will delete that information as quickly as possible. If you are a parent or guardian and you are aware that your child has provided us with personal information without your consent, please contact us and we will take steps to remove such information and terminate the child’s account as soon as possible.
RESPONSES TO LEGAL AND REGULATORY REQUESTS
HOW CAN YOU CONTROL YOUR PERSONAL INFORMATION?
You can control the information we have about you and how we use it in several ways:
- If you are a registered user, you can review, revise, and correct the personal data that you have provided to League via https://www.league.org, and after logging in, go to “My Account.”
- Use the unsubscribe method provided in our various communications.
HOW DO YOU CONTACT US IF THERE IS AN ISSUE?
If you have any questions or concerns about this Policy or about the use of your personal information, please feel free to contact us by email, postal mail, or telephone listed below.
League for Innovation in the Community College
Attention: Data Protection and Privacy Officer
2040 S. Alma School Road, Suite 1-500
Chandler, AZ 85286
Revised September 10, 2020