Program Activity Manager - Title V Activity Director (Restricted)

Job Open: 
Thursday, August 8, 2019
Salary Low: 
Job Closed: 
Thursday, August 29, 2019
Salary High: 

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Classification Title
Program Activity Manager (Restricted)

Working Title
Program Activity Manager - Title V Activity Director (Restricted)

Recruitment Limits
This is a restricted position funded by a cooperative agreement with Developing Hispanic-Serving Institutions Program-Title V” Grant (DHSI) from the U.S. Department of Education through 9/30/2021. Continuance of this position is based upon continual funding through Developing Hispanic-Serving Institutions Program-Title V” from the U.S. Department of Education.

San Diego City College

Pay Information
Range 14 ($6,826.06 – $10,891.80) per month based on the current Management Salary Schedule.
Initial salary placement is commensurate with related experience and promotional rules. The District offers a comprehensive fringe benefit package including employer paid: medical, dental, and vision plans; sick and vacation leave; and opportunities for professional development. Initial Salary Placement, Promoted or transferred employees will be placed as specified in the Management Employees Handbook. This position is FLSA Exempt and may not accrue overtime. The SDCCD Employment Web Page provides a link to employee collective bargaining agreements and handbooks, and more information about terms and conditions of employment to include salary and benefits.
This is a restricted position funded by a cooperative agreement with Developing Hispanic-Serving Institutions Program-Title V” Grant (DHSI) from the U.S. Department of Education through 9/30/2021. Continuance of this position is based upon continued funding through Developing Hispanic-Serving Institutions Program-Title V” from the U.S. Department of Education.

Position Equivalent FTE: 1.0 FTE

Job Duration: 12 Months

Position Number: 00120081

FLSA Status: Exempt (does not accrue overtime)

Bargaining Unit: Management

Range: 14

Position Type: Academic

Department: Student Services

The Position
This is a restricted position and may continue contingent upon grant funding.
Under direction of a Dean or the College President, responsible for the campus administration for the purpose of achieving the goals of the project, and coordinating with faculty, staff, District administration, and public agencies to assist in the development and integration of: an online educational planning system; an academic master plan and enrollment management system; and a staff development program that will train faculty and staff on the innovative changes.

The Program Activity Manager will be accountable for administration of the Title III grant at the City campus. Within the parameters of the scope of the grant plan, the position will be accountable for coordination of the grant work plan, for “institutionalizing” the processes and systems of the grant work plan and for the preparation of the reports that are required by the Department of Education. This position is the first-line manager but does not have signatory authority for expenditures or personnel actions/approvals. This position does not directly supervise or lead any staff, nor does any staff directly report to this position. However this position may select, supervise, and evaluate hourly non-academic employees. The Dean will provide the overall leadership and will be primarily accountable for the interface with the Department of Education.

Major Responsibilities
•Develop and integrate an online educational planning system, an academic master plan and enrollment management system, and a staff development program that will train faculty and staff on these innovative processes. Develop and implement grant supported activities.
•Assist in the overall administration of the program policies procedures and standards and recommend changes as needed and appropriate. Maintain the goals set forth in the Title III grant to include instructional, student services and instructional support programs.
•Interpret and explain Department of Education legal requirements and District policies and procedures to faculty, staff, students and management.
•Establish, conduct, and monitor Title III task force and committee activities to ensure attainment of grant goals; track progress relative to project plan and timelines.
•Serve on District, College, and other committees as assigned; attend meetings and make oral presentations as necessary.
•Report grant’s success to the Contact Federal Department of Education. Assure the timely preparation, distribution, maintenance, and submittal of reports, and files; analyze and evaluate documentation as necessary.
•Assist in the development of annual budget recommendations: monitor and control expenditures within an adopted budget. Track expenditures, review requisitions for grant expenditures allowability $330,000 Title III grant budget. Perform Grant reporting and direction to the President’s Office.
•Publicize, promote, and communicate program to District, College, and other relevant organizations.
•Troubleshoot conflicts that arise during the project and when necessary assist in the resolution of issues and conflicts between faculty, counselors, staff and DOE.
•Monitor, evaluate, and reconcile grant activities and expenditures to ensure compliance with specific requirements of grant funding requirements.
•Work with the campus at large to facilitate and coordinate efforts to achieve the outcomes as listed in the Title III grant. Collaborate with the Title III team to produce required reports on the progress of the project. Collaborate with the Dean, SEP Coordinator, Staff Development Coordinator, and others on project development and implementation. Coordinate with the SEP Coordinator to generate an accurate depiction of the projects process and outcomes. Report to the funding source the outcomes achieved relative to the plan.
•Perform related duties as assigned.

Both of the following: (a) Master’s degree; AND (b) One year of formal training, internship, or leadership experience reasonably related to the administrator’s administrative assignment

Desired Qualifications
Fluency in oral/written Spanish – preferred
•Applicable sections of State Education Codes.
•Broad knowledge of District operations, organization, practices and policies.
•Budget preparation and control.
•Changing technologies affecting existing programs in the areas assigned.
•Computer equipment, applications and programs for business services at a multi-campus community college district.
•Coordinating Multifaceted projects.
•Department of Education regulations governing administration grants.
•District policies, organization, operations and objectives.
•Goals of the District’s educational master plan.
•Governance systems for California Community College Districts.
•Interpret, apply and explain rules, regulations, policies and procedures.
•Laws, rules and regulations affecting the specific area to which assigned.
•Oral and written communication skills.
•Practices and techniques used in the specific are to which assigned.
•Principles of management, supervision and records maintenance.
•Principles of public administration, supervision and management.
•Research and analysis.
•Technical aspects of field of specialty.

Skills and Abilities:
•Ability to use current computer and internet technology.
•Analyze narrative and statistical information and prepare clear and concise recommendations and proposals.
•Analyze situations accurately and recommend an effective course of action.
•Assure the timely preparation and distribution of required reports, records and documentation.
•Attend meetings and make oral presentations.
•Communicate effective both orally and in writing.
•Coordinate and manage special projects as assigned.
•Develop recommendations for improvements in business organization, space utilization, facilities and budget.
•Effective Communication and interpersonal skills.
•Implement programs through others while maintaining effective and harmonious relationships.
•Interpersonal skills including tact, patience and diplomacy.
•Maintain records and prepare reports.
•Meet schedules and time lines.
•Operate general office equipment.
•Planning and development of grant program activities.
•Prepare agreements and contracts for funding of district-wide programs.
•Provide technical expertise and serve as a resource to District administrators and other personnel regarding business services.
•Provide work direction and guidance to staff.
•Work independently with little directions.

Training and Experience:
•A Master’s Degree from accredited institution and three years experience working with community college faculty and counselors in a multicultural community. One year management experience is desirable.

If you do not possess the exact degrees, or higher, listed above or if you anticipate receiving the required degree prior to the start of teaching classes, please complete a Request for Equivalency Form and attach it during the application process.

Foreign Degree:
Applicants with foreign degrees from colleges or universities outside of the United States must have their coursework evaluated by a professional association that is a member of the National Association of Credential Evaluation Services (NACES) or Academic Credentials Evaluation Institute, INC.(ACEI). A copy of the evaluation must be submitted with your on-line application.

Commitment to Diversity:
All applicants must have demonstrated cultural competency and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and classified professionals.

Working Conditions
Physical Requirements:
•Category III
•Favorable, usually involves an office.
To be determined by committee chair

Special Instructions to Applicants:
To ensure full consideration, qualified candidates must submit a complete online application that includes the items listed (extraneous material will not be reviewed). References to résumés or other uploaded documents within the online application will be considered an “incomplete” application; please enter “N/A” if any section does not apply.

1. Complete online application;
2. Contact information of two references listed within the online application;
3. Cover Letter;
4. Curriculum Vitae or Resume;
5. Two Letters of Recommendation;
6. Unofficial undergraduate transcripts; AND
7. Unofficial graduate transcripts.

Important: Only complete application packets will be forwarded to the committee. Applicants must complete each required field and answer each supplemental question; references to resumes, CVs, etc. will not substitute for completing the required fields and supplemental questions; and will result in the application being considered “incomplete.” To ensure consistency and fairness to all candidates, please do not submit materials other than those requested (i.e., personal photo, articles you’ve written, etc). Please only upload requested documents using respective document name labels. Uploading extraneous materials, unless specifically requested within this posting, may result in your application not being reviewed.

Before submitting the application and uploaded materials, please check to make sure they are complete and accurate. Once you submit, you will not have access to your application to make changes, however you will be able to view the application if submitted prior to the deadline. If you think you have made an error prior to the closing date, please contact HR at (619) 388-6579 or email

•Application materials sent via mail, fax, or e-mail will not be accepted.
•Note that correspondence, including interview invitations, will be sent to you via the same e-mail used to submit the application: it is the applicant’s responsibility to frequently check their email for correspondence.
•All inquiries, nominations and applications will be held in the strictest confidence.

Conditions of Employment:
•Submit “official” transcripts as stated on application (From all institutions listed in the online application);
•Pass a pre-employment physical exam at the District’s expense;
•Provide a Tuberculosis Clearance Certificate for initial appointment (Note: The certificate must be renewed every 4 years as a condition of continuing employment);
•Have fingerprints taken by a Live Scan computer at the candidate’s expense (Clearance must be received prior to first day of employment);
•Present original documents for proof of eligibility to work in the United States as required by the I9 Employment Eligibility Verification form; AND
•Attend a new hire processing appointment in Human Resources located at the District Administrative Offices.

If you accept a contract (permanent) position with SDCCD and are a retired annuitant with CalPERS or CalSTRS, you must reinstate from your retirement system. Please reference the CalPERS or CalSTRS website for further information.

Additional Information:
Please note that an employee may be transferred to any site at the option of the Chancellor.

SDCCD provides a comprehensive fringe benefit package for its full-time academic employees. The District contributes toward the cost of the premium (including dependent coverage) for the medical insurance plan options. Additional benefits include dental, vision, sick leave, vacation and opportunities for professional development. Contract employees become members of the State Teachers’ Retirement System (STRS) upon appointment.

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Contact Name: 
Joycelyn Dela Cruz
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