Coordinator, Educational Talent Search

Job Closed: 
Friday, October 2, 2020
Salary High: 

Job Term:

Application Deadline: Friday, October 02, 2020

Salary & Benefits: Salary is $47,498.66. Compensation package is comprised of many college paid benefits including health and life insurance, retirement, leave time, and tuition waivers for Santa Fe College and the University of Florida.

Classification: Full-time, Technical/Professional, Pay Grade PT5, Exempt, Grant Funded*.

Location: Northwest Campus, 3000 NW 83rd Street, Gainesville, Florida, 32606.

Overview: Santa Fe College (SF) has been recognized as one of the top-rated community college in the United States. Santa Fe College is a student-centered institution with a commitment to open access, academic excellence, and cultural and ethnic diversity. Santa Fe College is a comprehensive public college that offers a range of Bachelor’s degrees, Associate of Arts, Associate of Science and Associate of Applied Science degree options, as well as Certificate and Non-Degree programs. A high quality of life, temperate climate, proximity to the University of Florida, diverse cultural events, and plentiful recreational opportunities make SF and Gainesville an ideal community to work and live. SF enrolls over 16,000 students each semester, retains and completes over 60% of students every academic year, while over 10% transfer into the University system.

Santa Fe College is seeking a Coordinator for its Educational Talent Search (ETS) program. ETS is one of the Federal TRIO programs funded by through the U.S. Department of Education designed to identify and provide services for individuals from disadvantaged backgrounds. SF’s ETS program is a consortium project with the College of Central Florida (CF) and Florida Gateway College (FGC). ETS is designed to identify, select, enroll, retain, serve, and assist low-income individuals, first-generation college-students and individuals with disabilities, providing them support services that will help participants progress academically to and throughout college.

The Coordinator of Educational Talent Search is responsible for the operational and fiscal management of the project consistent with Federal and College grant requirements. This position is responsible for the overall operational management of the program including program development, implementation and assessment. Furthermore, this position is responsible for promoting staff professional development and programmatic initiatives that align with the project’s mission to assist 680 low-income, potential first-generation college students attending eight high schools in a six-county geographical area in North Central Florida. Additionally, this position is responsible for the fiscal administration of a $377,231 annual budget in compliance with U.S. Department of Education Federal guidelines. This position also contributes to the overall success of the department by performing all essential duties and responsibilities as assigned. This position is grant-funded by the Department of Education.

Responsibilities and duties include:

• Ensures that the ETS program is implemented in full compliance with the Higher Education Opportunity Act of 2008, the SSS Program regulations, the Education Department General Administrative Regulations (EDGAR), and all other applicable federal regulations and requirements.
• Manages implementation of ETS activities, goals, and objectives as outlined in the grant-funded proposal, federal regulations/guidelines, and Santa Fe College polices and priorities
• Complete duties and project responsibilities in compliance with college and federal standards, policies, and guidelines.
• Allocates resources towards achievement of project objectives.
• Conduct monthly analysis on of budget status, recruitment progress and delivery of services to students in partner schools.
• Travels periodically to target schools, consortium colleges, and with students on college experiences.
• Works with the ETS Governing Board to promote collaboration and strengthen the project.
• Serves as liaison between Consortium colleges, project schools and the community.
• Supervises, trains, empowers, and evaluates ETS staff. Works with staff to identify strengths and provide professional development responding to individual goals in alignment with the project mission.
• Participates as a member of the grant proposal design and development team.
• Conducts research and planning necessary to facilitate formative and summative program evaluation and reporting. Oversees and assists with the evaluation process and consultant visits.
• Timely submission of complete and accurate Annual Progress Report (APR) to funding agency.
• Develops community partnerships to enhance fulfillment of project objectives and promote opportunities for the students served in the project.
• Exhibits sensitivity toward program participants.
• Strictly honors the privacy, security and confidentiality of student records and other sensitive information according to appropriate state, federal and college regulations, policies and procedures.
• Identifies programmatic resources to enhance the ETS higher education access curriculum.
• Assists in the development of program publicity materials including brochures, newsletters, applications, display posters and banners, and parent packets.
• Completes professional development that responds to grant management guidelines and/or programmatic needs.
• Actively participates in college-related committees and provides service to the College as required.
• Oversees and assists with the maintenance and monitoring of recordkeeping to ensure an efficient system of tracking that facilitates program planning and evaluation.
• Provides service excellence through courteous, informed, accessible and professional engagement.
• Performs other duties as assigned.

Reports to: Director, TRIO & CAP Programs


Required: Bachelors’ degree in education, counseling or a closely related field and at least (3) three years of concurrent work-related experience in grant administration and staff supervision*. Experience working with economically disadvantaged students from diverse cultural and ethnic backgrounds at the secondary and postsecondary level. *years of experience is required by the grant.

Preferred: Master’s degree in counseling, social work, or a closely related field. Prior experience in academic advisement, student development, curriculum development or project development and implementation.

Additional Requirements: Must possess a valid Florida Driver License and be authorized to drive for the college (Driving Requirements) is required. The ability to lift a minimum of 25 lbs is also required. A criminal background check will be conducted.

Knowledge, Skills and Abilities:

• Communication – able to effectively communicate in a professional, diplomatic, empathetic, and tactful manner using preferred method and level as applicable to the job. Able to effectively communicate information and ideas, speaking and writing in terms understandable to others.
• Analytical Aptitude & Problem Solving - able to analyze information, problems, situations, practices and/or procedures, collect and interpret data, reason logically, establish facts, identify and define existing and potential issues, recognize the interrelationships among elements, draw valid conclusions, develop recommendations, as well as alternative courses of action, select appropriate course, follow up, and evaluate.
• Ethics – able to demonstrate integrity, professionalism, civility, and a high degree of ethics in all job-related actions.
• Leadership – has demonstrated success as an entrepreneurial, high energy, driven, hands-on leader. Possess expertise in selecting, training, developing, coaching, mentoring, and retaining a highly motivated workforce.
• Organization & Time Management – able to plan, schedule, and organize tasks related to the job to achieve goals within or ahead of established time frames.
• Relationship Management – able to personally provide high level of interactive service to others, building relationships and addressing identified needs.
• Independent work - able to work independently with limited supervision and able to self motivate.
• Team Orientation & Interpersonal – highly motivated team player with ability to develop and maintain collaborative relationships with all levels within and external to the organization.
• Systems & Software - proficient level of knowledge of Microsoft Office and/or relevant position software programs.
• Multi-Cultural – able to work successfully in a multi-cultural environment.

Application Process: All applicants must submit a completed online SF Employment Application, a letter of intent demonstrating evidence of overcoming barriers experienced by low income and first-generation students and having knowledge of working with ethnic minority, low-income students at the secondary and post-secondary level, an up-to-date resume, as well as college transcripts to be considered for this position. Unofficial transcripts are only accepted for review purposes, official transcripts are required prior to any offer of employment being made.