Academic Assistant, Humanities and Foreign Languages
Application Deadline: Monday, August 26, 2019
Salary & Benefits: Starting Salary of $34,230.58 per the Santa Fe College Salary Schedule. Compensation package is comprised of many college paid benefits including health and life insurance, retirement, leave time, and tuition waivers for Santa Fe College and the University of Florida.
Classification: Full-time, Career Service, Pay Grade C4 Non-Exempt.
Location: Northwest Campus 3000 NW 83rd Street, Building P, Gainesville, Florida 32606
Overview: Santa Fe College (SF) has been recognized as one of the top-rated community college in the United States. Santa Fe College is a student-centered institution with a commitment to open access, academic excellence, and cultural and ethnic diversity. Santa Fe College is a comprehensive public college that offers a range of Bachelor’s degrees, Associate in Arts, Associate in Science and Associate in Applied Science degree options, as well as Certificate and Non-Degree programs. A high quality of life, temperate climate, proximity to the University of Florida, diverse cultural events, and plentiful recreational opportunities make SF and Gainesville an ideal community to work and live. SF enrolls over 16,000 students each semester, retains and completes over 60% of students every academic year, while over 10% transfer into the University system.
Santa Fe College’s Department of Humanities and Foreign Languages helps students acquire critical thinking, improved communication skills and inspire a better future by learning about creative human endeavors of the past and present. The Humanities and Foreign Languages department seeks an Academic Assistant to provide general administrative support to the faculty, staff and students. The Academic Assistant is responsible for general administrative assistance in support of the daily operations of the Humanities and Foreign Languages Department, including office and payroll tasks.
Responsibilities and duties include:
• Greet visitors, answer phones, respond to inquiries, resolve issues based on established college policies, and make appropriate referrals as necessary.
• Perform a wide variety of administrative tasks including data entry and the drafting, editing, and revision of letters, reports, and other materials.
• Organize and facilitate meetings and special events by scheduling and coordinating dates and times, making facility arrangements, taking attendance, and preparing agendas and minutes.
• Perform various duties related to maintaining one or more individual schedules and coordinate travel arrangements when appropriate.
• Assist in the preparation and submission of faculty load sheets, development and maintenance of course schedules, and collection of syllabi and faculty office hours.
• Assist in the resolution of student issues based on pre-determined college policies or department practices.
• Manage payroll functions including the submission and audit of timesheet entries for staff, faculty, and work-study employees and processing appointments for adjunct faculty.
• May coordinate the adjunct faculty department orientation process.
• Perform basic, routine bookkeeping functions relative to program/department budget, which includes tracking purchases and expenditures and may include assisting in the budget development process.
• Facilitate, monitor, and/or oversee department purchasing, inventory, and requisitioning of supplies and equipment, which may include the coordination of textbook orders.
• Prepare special reports, summaries, and replies to inquiries by compiling data and statistics from various departmental resources, which may include preparing common final packets, managing return of packets, running scantrons, and posting results for faculty.
• Maintain accurate databases.
• Assist in the development or upkeep of the department/area webpage.
• May instruct and oversee the activities of work-study employees.
• Assist in the planning and coordination of special events, which may include logistics, contracts, hospitality, staffing, etc.
• Comply with all published College Rules, procedures, guidelines, and laws/regulations governing public employees, including but not limited to those related to document retention and destruction, FERPA, and confidentiality.
• Provide service excellence through courteous, informed, accessible, and professional engagement.
• Perform other duties as assigned.
Reports to: Chair, Humanities and Foreign Languages
Required: Associate degree and four years of related work experience or a combination of completed education and/or work experience equal to six years.
Additional Requirements: A criminal background check will be conducted.
Preferred: Experience in higher education administration is preferred. Knowledge of learning management systems and specifically Canvas is preferred.
Knowledge, Skills and Abilities:
• Communication – able to effectively communicate in a professional, diplomatic, empathetic, and tactful manner using preferred method and level as applicable to the job.
• Team Orientation & Interpersonal – highly motivated team player with ability to develop and maintain collaborative relationships with all levels within and external to the organization.
• Ability to work successfully in a multi-cultural environment.
• Organization & Time Management – able to plan, schedule, and organize tasks related to the job to achieve goals within or ahead of established time frames.
• Multi-task - Ability to expeditiously organize, coordinate, manage, prioritize, and perform multiple tasks simultaneously to swiftly assess a situation, determine a logical course of action, and apply the appropriate response.
• Adaptability to Change – able to be flexible and supportive, able to positively and proactively assimilate change in rapid growth environment.
• Relationship Management – able to personally provide high level of interactive service to others, building relationships and addressing identified needs.
• Systems & Software - proficient level of knowledge of Microsoft Office and/or relevant position software programs.
• Ethics – able to demonstrate integrity, professionalism, civility, and a high degree of ethics in all job-related actions.
Application Process: All applicants must submit a completed online SF Employment Application, a letter of intent, an up-to-date resume, as well as college transcripts (if applicable) to be considered for this position. The letter of intent must describe your interest in working as the Academic Assistant for Humanities and Foreign Languages at Santa Fe College and explain the skills, strengths and experience you can bring to this position. College transcripts should be submitted to confirm academic qualifications. Official transcripts must be submitted prior to any employment offer when academic credentials are the basis for meeting minimum qualifications. Unofficial transcripts are only accepted for review purposes.