• Indianapolis
  • Indianapolis
  • Indianapolis

JW Marriott Indianapolis, Indiana
Hosted By Ivy Tech Community College
October 2-5, 2011

- The 2011 STEMtech Conference . . . Where the Rubber Meets the Road!
Conference ProgramItinerary BuilderParticipant Lookup2011 STEMtech on Twitter2011 STEMtech on Facebook

STEMtech Frequently Asked Questions

  1. When and where will the 2011 STEMtech conference be held?
  2. What is the 2011 STEMtech conference's overall theme?
  3. Who attends the annual STEMtech conference?
  4. How much are registration fees for the 2011 STEMtech conference?
  5. Are group discounts available?
  6. What is included in conference registration fees?
  7. How does the Refer-a-Colleague program work?
  8. I'm a presenter. Do I need to register and pay?
  9. Who should checks for conference registration fees be made out to?
  10. How do I get the letter of invitation my government requires in order to get an international visa?
  11. How will I get my conference badge and other materials?
  12. Can I bring a spouse or guest to the conference?
  13. Can I attend just the exhibit hall?
  14. Are evening receptions open to all conference participants?
  15. How can I request special assistance?
  16. What are STEMtech Summits?
  17. Do STEMtech Summits cost extra?
  18. Can I attend a STEMtech Summit, but not register for the conference?
  19. I have already registered. Can I add a STEMtech Summit?
  20. I registered for STEMtech conference, but now I cannot attend. What can be done?
  21. Does the League for Innovation issue CEUs for attending the conference?
  22. Where can I find information about the conference headquarter hotel?
  23. Do I have to be registered for the conference in order to book a hotel room?
  24. When should I arrive in Indianapolis?
  25. Is there shuttle service between the hotel and the airport?
  26. Where can I find more information about Indianapolis-area attractions?
  27. What should I wear to conference sessions?
  28. What presentation formats will be available at the conference?
  29. What are Lunch Conversations?
  30. Where can I see a list of the sessions being offered at the 2011 STEMtech conference?
  31. How do I know which sessions to attend?
  32. I'm a presenter at the onsite conference. What audiovisual equipment will be available in presentation rooms?
  33. Who do I call to order computer or audiovisual equipment?
  34. Does the League for Innovation record sessions?
  35. Will there be an email lab or wireless internet access available at the conference?
  36. I'm bringing my own computer to the conference. Is there anything I need to do to be able to use it?
  37. Where can I mail my handouts or other items needed for the conference?
  38. Who should I contact about exhibiting at the 2011 STEMtech conference?
  39. Where can I view the exhibition hall floor plan?
  40. Can my company hold a meeting during the conference?
  41. What technology will be available for exhibitors?
  42. Where will lost and found be located?
  43. Will lunch be provided?
  44. I want to meet with some of the people participating in STEMtech conference. Can the League arrange those meetings for me?
  45. Where will future STEMtech conferences be held?
  46. How can I present at the 2011 STEMtech conference?
  47. Where can I get additional information about STEMtech conference if I still have questions?

  1. When and where will the 2011 STEMtech conference be held?

    The 2011 STEMtech conference will be held October 2-5 at the JW Marriott in Indianapolis, Indiana.

  2. What is the 2011 STEMtech conference's overall theme?

    The 2011 STEMtech conference provides an opportunity for participants to share ideas for increasing enrollment, retention, and graduation rates in STEM programs. Some of the brightest minds in information technology will also gather to explore how information technology can improve teaching and learning, student services, organizational management, and workforce development. Educators and other professionals from community and technical colleges; four-year institutions; K-12 schools; business and industry; community-based organizations; and local, state, and federal governments will gather for the four-day conference.Participants will experience a multitude of workshops, concurrent sessions, roundtable discussions, poster sessions, and keynote presentations, all designed to explore the intelligent use of information technology in education and to discuss ways to recruit and retain students for STEM-related programs. In addition, representatives from more than 100 companies will fill the exhibition hall to showcase their software, hardware, programs, and services.


  3. Who attends the annual STEMtech conference?

    The 2010 STEMtech conference attendee profile can be found at http://www.league.org/stemtech/profile.cfm.


  4. How much are registration fees for the 2011 STEMtech conference?

    Registration information can be found at www.league.org/2011stemtech/reg. Board Member and Alliance Member Colleges save significantly on registration fees. Another way to save is to register during the early registration period (on or before September 9).

    CONFERENCE FEES On or Before September 9 September 10 to October 1 Register Onsite
    Board Members $550 $625 $700
    Alliance Members $600 $675 $750
    Non-Alliance Members $650 $725 $800


  5. Are group discounts available?

    Group registration discounts are available and provide an opportunity to significantly save on registration fees. Visit the conference registration web page or contact Judy Greenfield at greenfield@league.org or (480) 705-8200 x200 for information about group registration discounts.


  6. What is included in conference registration fees?

    Conference fees provide admission to both General Sessions, as well as all Track Keynote Sessions, Special Sessions, Concurrent Sessions, Roundtable Discussions, Poster Sessions, the Exhibition Hall, Refreshment and Coffee Breaks, Receptions, and the 24-Hour Email and Internet Stations. No formal meals are provided. STEMtech Summits require a separate registration fee of $150 per course, in addition to the regular conference fee.


  7. How does the Refer-a-Colleague program work?

    Every 2011 STEMtech conference participant who refers a colleague who registers for the 2011 STEMtech conference will be entered in a drawing to win an Apple iPad. The more colleagues you refer who register, the better your chances of winning! Everyone who registers as a result of being referred by a 2011 STEMtech conference participant will be entered in a drawing to win an Apple iPod! Terms and Conditions


  8. I'm a presenter. Do I need to register and pay?

    Yes, all presenters are required to register by the Early Bird deadline (October 9) and pay the appropriate registration fees.


  9. Who should checks for conference registration fees be made out to?

    Checks or purchase orders should be payable to the League for Innovation.


  10. How do I get the letter of invitation my government requires in order to get an international visa?

    The League for Innovation does not provide letters of invitation.


  11. How will I get my conference badge and other materials?

    Exhibitors and conference participants can pick up their badge and other conference materials at the registration desk. A conference registration badge is required for admission to all conference events. Please wear your badge at all times.

    Participant Registration Hours
    Saturday, 10/1 1:00 p.m. - 7:00 p.m.
    Sunday, 10/2 7:00 a.m. - 7:30 p.m.
    Monday, 10/3 7:00 a.m. - 7:00 p.m.
    Tuesday, 10/4 7:00 a.m. - 5:00 p.m.

    Exhibitor Registration Hours
    Saturday, 10/1 8:00 a.m. – 7:00 p.m. Exhibitor Registration and Move-In
    Sunday, 10/2 7:00 a.m. – 12:00 p.m. Exhibitor Registration and Move-In


  12. Can I bring a spouse or guest to the conference?

    The League for Innovation will provide a guest pass for conference participants whose guest wishes to visit the Exhibit Hall. However, in order to attend conference sessions, guests and spouses must register for the full conference or for the day rate. Please note that children under the age of 18 are not allowed in the Exhibit Hall. Contact Judy Greenfield at greenfield@league.org or (480) 705-8200 x233 for additional information.


  13. Can I attend just the exhibit hall?

    League for Innovation Corporate Partners can invite their customers to attend the exhibition free of charge. These passes are to be used only for customers and only allow access to the exhibit hall. Contact Christopher Hennessey at (480) 705-8200, x237 or at hennessey@league.org to obtain free customer passes to the exhibition hall.

    The League for Innovation also offers a guest pass for registered conference participants whose guest wishes to visit the exhibit hall. Holders of guest passes are only allowed in the exhibition hall and may not attend any sessions. Please note that children under the age of 18 are not allowed in the exhibit hall. The League for Innovation does not offer child care services and cannot make exceptions.


  14. Are evening receptions open to all conference participants?

    Admission to the conference receptions and coffee and refreshment breaks in the exhibition hall are open to all conference participants. Participation in receptions and meetings hosted by League for Innovation Corporate Partners and Friends of the League is at the discretion of the host organization. While some Corporate Partners and Friends of the League have an open-door policy, some prefer to limit participation to invited guests.


  15. How can I request special assistance?

    If you require special assistance, auxiliary aids, interpreters, or other reasonable accommodations, please contact Robin Piccirilli at piccirilli@league.org no later than October 15.


  16. What are STEMtech Summits?

    STEMtech Summits, which require an additional fee, are six-hour workshops on Sunday that deliver a body of practical knowledge and applications by providing in-depth exposure to specific topics within each of the conference tracks. Summit facilitators help participants learn new concepts, draw on participant's expertise and prior knowledge, and have participants apply what they have learned. Summits participants are awarded a certificate of completion. Onsite registration for Summits is available for workshops not filled at the start of the conference.


  17. Do STEMtech Summits cost extra?

    STEMtech Summits, held 9:00 p.m. - 4:00 p.m. on Sunday, require a special individual registration fee of $150 per course, in addition to the regular conference fee. Enrollment is limited, so register early!


  18. Can I attend a STEMtech Summit, but not register for the conference?

    No, you cannot participate in STEMtech Summits without paying the full conference registration fee.


  19. I have already registered. Can I add a STEMtech Summit?

    Yes. Contact Judy Greenfield at greenfield@league.org or at (480) 705-8200 x233 to update your registration.


  20. I registered for STEMtech, but now I cannot attend. What can be done?

    We understand that there may be extenuating circumstances that preclude participation. Should this occur, we appreciate your help in minimizing the impact of such changes. Refunds minus a $50 cancellation fee will be issued after the conference for cancellations received in writing by September 2, 2011. No refunds will be issued after September 2, 2011, but can be applied toward a future conference or the Learning College Summit. Participant substitutions can be made at any time at no charge. Contact Judy Greenfield at greenfield@league.org or (480) 705-8200 x200 to cancel your registration or to have your registration transferred to a colleague. Please note that you are responsible for payment if you do not cancel and do not attend.

    Presenters who are unable to attend the conference should email LaRita Phillips (phillips@league.org) as soon as possible and include in the message their name, the title of their presentation, and the reason they are canceling.


  21. Does the League for Innovation issue CEUs for attending the conference?

    No, but conference participants who enroll in and complete a STEMtech Summit receive a Certificate of Completion.


  22. Where can I find information about the conference headquarter hotel?

    Information about the conference hotel, the Indianapolis JW Marriott, can be found at www.league.org/2011stemtech/travel.


  23. Do I have to be registered for the conference in order to book a hotel room?

    No. In fact, we strongly recommend booking your hotel room as early as possible. The “cut-off date” for accepting discount rate reservations is Thursday, September 22, 2011. Reservation requests received after 5:00 p.m. on the cut-off date will be accepted at the group rate, based on availability.


  24. When should I arrive in Indianapolis?

    Conference participants are reminded that although the Opening General Session is scheduled for Sunday evening, a full program of STEMtech Summits, Special Sessions, Concurrent Sessions, Roundtable Discussions, and Poster Sessions is available starting at 8:30 a.m. Sunday morning. Please make your travel plans accordingly!


  25. Is there shuttle service between the hotel and the airport?

    The JW Marriott does not provide shuttle service, and the estimated taxi fare from the airport to the hotel is $35.00 one way. The most economical way to get from the airport to the JW Marriott is the Green Line Shuttle that runs every 20 minutes from 5:00 a.m. - 9:00 p.m. daily from ground transportation. The Green Line Shuttle costs $7.00 one way with an estimated 15-minute travel time. Visa, MasterCard, American Express, and Discover are accepted. Exact fare is required for customers paying in cash. Receipts are available. Visit Green Line Shuttle or call (317) 635-3344 for additional details..

  26. Where can I find more information about Indianapolis-area attractions?

    Information about Indianapolis-area attractions can be found at http://www.league.org/2011stemtech/Area-Attractions/.

  27. What should I wear to conference sessions?

    Business casual attire is appropriate for all sessions and events. As meeting room temperatures will vary, we suggest dressing in layers to be sure you'll be comfortable. Also, wear shoes that are good for walking. Check the weather before you pack so you know what climate to expect.


  28. What presentation formats will be available at the conference?

    General Sessions provide an opportunity to learn from national experts who discuss topics of interest to all conference participants while setting the context and underlying tone for the conference.

    Track Keynote Sessions are hand selected based on their overarching vision or strong alignment with the conference's seven tracks. There is one Track Keynote Session per conference track. No other sessions in the same track are scheduled against Track Keynote Sessions.

    Special Session presenters are hand-selected, dynamic, and knowledgeable individuals who provide more detailed perspectives about practical and innovative solutions to today's STEM and technology challenges and opportunities.

    Summits are fee-based, six-hour workshops that deliver a body of practical knowledge and applications by providing in-depth exposure to specific topics within each of the conference tracks. Summit facilitators help participants learn new concepts, draw on participant's expertise and prior knowledge, and have participants apply what they have learned. Summit participants are awarded a certificate of completion. Onsite registration for Summits is available for workshops not filled at the start of the conference.

    Concurrent Sessions are traditional presentations that form the core of conference offerings. Presenters are expected to use active learning techniques to engage their audience, distribute materials, and respond to follow-up requests for more information.

    Roundtable Discussions afford a personal and interactive setting for exploring key issues related to each of the conference tracks. Numerous Roundtable Discussions take place simultaneously in the same ballroom.

    Poster Sessions take the form of an exhibit and are delivered primarily through the use of graphs, diagrams, pictures, data, and narrative text on bulletin boards. Conference participants are free to move from one display to another.

    Lunch Conversations are ad hoc informal knowledge exchanges and professional networking opportunities for conference participants interested in a particular topic not included in the 2011 STEMtech conference Conference Program. The Lunch Conversation Board with available topics is located in the registration area (Convention Foyer, Lobby Level).

    The Exhibition Hall is an extensive display of publishing, furniture, hardware, software, communications, and other educational products and services of interest to conference participants.

    Refreshment breaks, coffee breaks, and receptions provide an opportunity to enjoy complimentary snacks and drinks as you browse the Exhibition Hall. Mingle with colleagues and meet with experts to research and gather information about solutions to today's campus challenges.

    Corporate Partner presentations, which are open to all registered participants, provide the opportunity to hear individuals representing League for Innovation Corporate Partners share information about their products and services. Presentations made by individuals representing League for Innovation Corporate Partners are indicated throughout the Conference Program by their company logos.


  29. What are Lunch Conversations?

    Lunch Conversations are informal knowledge exchanges and professional networking opportunities for conference participants interested in a particular topic. The goal of Lunch Conversations is to encourage new collaborations and discussions and to nurture the development of new sessions, initiatives, and interactions at future STEMtech conferences. Other than having an interest in or curiosity about the topic, no preparation is required to participate. To schedule a Lunch Conversation, simply write the Lunch Conversation title, your name, and your affiliation on one of the Lunch Conversation boards located in the registration area.


  30. Where can I see a list of the sessions being offered at the 2011 STEMtech conference?

    A list of the sessions being offered at the 2011 STEMtech conference can be found in the Conference Program. In addition, the Itinerary Builder has all the session dates, times, and locations to create your own itinerary for the conference before arriving onsite. Once created, you can print the itinerary in several formats or save it for later retrieval.


  31. How do I know which sessions to attend?

    We highly recommend you peruse the session titles and descriptions found in the Conference Program and decide which sessions you want to attend before you arrive in Indianapolis. We expect to have the preliminary Conference Program posted in mid-August and the final Conference Program in early September. If there are multiple people from your organization attending the conference, you may want to coordinate with them to allow the best coverage of sessions. Conference participants will also have the opportunity to build their conference schedule using the Itinerary Builder. Note: Aside from STEMtech Summits, which require an additional fee, you may attend any session you wish, regardless of whether they were selected using the Itinerary Builder.


  32. I'm a presenter at the onsite conference. What audiovisual equipment will be available in presentation rooms?

    STEMtech Summits, Track Keynote Sessions, Special Sessions, and Concurrent Sessions will be equipped with high-speed internet access, a video data projector compatible with Windows and Mac platforms, microphone, speakers, and a screen. Presenters must bring their own portable computer if one is needed for their presentation. The AV/Technical Support Team cannot provide specialized cabling, drivers, software, connectors, or other supplies.

    Please note that neither electricity nor an internet connection will be available for Poster Sessions or Roundtable Discussions. Poster Sessions and Roundtable Discussions cannot accommodate equipment other than a presenter-provided battery-operated laptop computer. Flipcharts for Roundtable Discussions will be available if requested prior to the conference.


  33. Who do I call to order computer or audiovisual equipment?

    Contact AV Images by emailing wtrombino@avimages.com or by calling (800) 801-1500 x7406. Presenters will be responsible for expenses associated with additional equipment.


  34. Does the League for Innovation record sessions?

    General Sessions, and Track Keynotes, and Special Sessions are recorded for future delivery on the League for Innovation's iStream website, our online subscription service that streams engaging video, radio, print, and other interactive resources.

    Concurrent Sessions will be posted on the League for Innovation’s website after the conference for presenters who provide their files, which is entirely optional. Presenters who want their files posted online should provide them to the Speaker Support Office upon arriving onsite. Files will not be edited or changed and will be posted exactly as they are received.


  35. Will there be an email lab or wireless internet access available at the conference?

    24-hour email and internet stations will be available for use by conference participants from 1:00 p.m. Saturday to 12:00 p.m. Wednesday.

    Conference participants with wireless network cards in their laptop computers or personal digital assistants will be able to access the internet by using a wireless network. Please discuss how to configure your wireless connection with your college’s IT staff before you leave for the conference. The network name is “stemtech.” If you have questions about or have problems with your wireless connection, contact a Technical/AV Support Team Member for assistance.


  36. I'm bringing my own computer to the conference. Is there anything I need to do to be able to use it?

    Before arriving, make sure your virus detection software is updated and your computer has the latest software patches installed. Presenters are encouraged to bring their laptop to the AV/SS/Tech office so it can be checked for viruses and needed software patches


  37. Where can I mail my handouts or other items needed for the conference?

    Handouts or other items can be shipped to your attention to the hotel using the following format:

    Attn: Your Name
    Arriving Guest on Your Arrival Date
    JW Marriott Indianapolis
    10 S West Street
    Indianapolis, IN 46204

    In addition, the hotel has a business office from which packages can be mailed. 


  38. Who should I contact about exhibiting at the 2011 STEMtech conference?

    Exhibition space is a benefit reserved for League Corporate Partners and Member Colleges. Contact Chris Hennessey at hennessey@league.org or (480) 705-8200 x237 for details about exhibiting, sponsorships, and advertising opportunities.


  39. Where can I view the exhibition hall floor plan?

    The exhibition hall floor plan is available online.


  40. Can my company hold a meeting during the conference?

    There is no cost for ancillary meeting space for League Corporate Partners. Food and beverage are the Corporate Partner's responsibility. Ancillary meeting space is limited and is on a first-come, first-served basis. Corporate partners can reserve ancillary meeting space at the conference by contacting Robin Piccirilli at piccirilli@league.org or (480) 705-8200 x232.


  41. What technology will be available for exhibitors?

    Two options for access to high-speed internet access will be available for exhibitors:

    • Shared Internet Access includes a single internet drop to your booth for $400.

    • Wireless Internet Access for Silver-level corporate partners includes a single connection for $250 to one access point using an 802.11b standard network card provided by the exhibitor. There is no cost for Wireless Internet Access for Platinum- and Gold-level corporate partners.


  42. Where will lost and found be located?

    During the conference, all lost items turned in are held at the conference registration desk. Following the conference, all turned in items are returned to the League for Innovation office. Please contact Judy Greenfield at the League registration desk while at the conference and at greenfield@league.org or (480) 705-8200 x200 following the conference regarding lost items.

  43. Will lunch be provided?

    All meals are on your own. Numerous diverse dining options are available at the Indianapolis JW Marriott, and a wide variety of dining establishments are available within a short walking distance. Your conference registration fee includes coffee and refreshment breaks on Sunday, Monday, and Tuesday, as well as receptions on Sunday and Monday evening.


  44. I want to meet with some of the people participating in the STEMtech conference. Can the League arrange those meetings for me?

    The League for Innovation does not make meeting arrangements, but we do provide a Registration Lookup so you can search for conference participants by last name or organization. You can also arrange meetings with conference participants by contacting them directly or by leaving a note on the message board located near the conference registration area.

    Lunch Conversations also provide an opportunity for conference participants to connect during the 2011 STEMtech conference. Lunch Conversations meet 12:00 - 1:00 p.m. on Sunday, Monday, and Tuesday. To schedule a Lunch Conversation, simply write the Lunch Conversation title, your name, and your affiliation on one of the Lunch Conversation boards located in the registration area. The ballroom is set banquet style (i.e., round tables for 8-12 people per table, depending on size of the table). The room set cannot vary from this configuration.

  45. Where will future STEMtech conferences be held?

    The STEMtech conferenceis held in a different U.S. city each year. The 2012 STEMtech conference will be held at the Sheraton Crown Center and the Westin Crown Center in Kansas City, Missouri. The 2013 STEMtech conference will be held at the Atlanta Hyatt Regency in Atlanta, Georgia

  46. How can I present at the 2012 STEMtech conference?

    If you or someone you know has a great idea for a presentation at next year’s conference, go to www.league.org/2012stemtech after January 1, 2012, and submit your proposal online. The deadline for submitting proposals to present at the 2012 STEMtech conference will be April 13, 2012.

  47. Where can I get additional information about STEMtech conference if I still have questions?

    Contact Ed Leach at leach@league.org if you have questions about the 2011 STEMtech conference prior to the conference. During the conference, Conference Registration is the place to get information, leave or receive messages, and make special arrangements. Conference Registration is open from 1:00 – 7:30 p.m. Saturday, 7:00 a.m. – 7:30 p.m. Sunday, 7:00 a.m. – 7:00 p.m. Monday, and 7:00 a.m. - 5:00 p.m. Tuesday.

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STEMtech Staff & Contact Information STEMtech Home | Travel and Hotel Information | Call for Proposals | Conference at a Glance
General Information
Ed Leach
leach@league.org
(480) 705-8200 x233
Registration
Judy Greenfield
greenfield@league.org
(480) 705-8200 x200
Travel & Hotel
Robin Piccirilli
piccirilli@league.org
(480) 705-8200 x232
Presenter Questions
LaRita Phillips
phillips@league.org
(480) 705-8200 x234
Exhibition
Chris Hennessey
hennessey@league.org
(480) 705-8200 x237