|Frequently Asked Questions|
Do I need to register for the conference?
Once a proposal has been accepted and a speaker agreement form has been signed, all presenters are required to register and pay the conference registration fee. Neither honoraria nor expenses are paid to presenters.
We understand that there may be extenuating circumstances that preclude participation. Should this occur, we appreciate your help in minimizing the impact of such changes. If you find that you are unable to attend the conference, please contact LaRita Phillips at email@example.com or (480) 705-8200, ext. 234 as soon as possible. In the message, include your name, the title of your presentation, and the reason you are canceling.
Please note that you are responsible for payment if you do not cancel and do not attend. Refunds minus a $50 cancellation fee will be issued after the conference for cancellations received in writing by September 2, 2011. No refunds will be issued after October 1, 2011, but can be applied toward a future conference or Summit. Participant substitutions can be made at any time.
|What are Important Dates to Remember? |
|April 15, 2011
||Deadline for submitting proposals to present
|May 13, 2011
||Key contacts notified of proposal status via email
|May 13, 2011
||Presentation schedules sent via email
|May 20, 2011
||Presenter Agreement Forms due
|September 9, 2011
||Early registration deadline
|September 22, 2011
||Cut-off date for hotel reservation discount rates
|October 2-5, 2011
||2011 STEMtech Conference
When and where will my session take place?
The time, date, and location of your session are available by searching the Itinerary Builder or the Conference Program or by contacting LaRita Phillips at firstname.lastname@example.org or (480) 705-8200, ext. 234.
How do I let someone know details for my presentation have changed?
Contact LaRita Phillips at email@example.com or (480) 705-8200, ext. 234 at your earliest convenience.
How will the meeting room be set up for my presentation?
Concurrent Sessions are set theater style with a head table and chairs at the front of the room and are intended for an audience of approximately 50-100 people. Poster Session presentations take the form of an exhibit and are delivered primarily through the use of graphs, diagrams, pictures, data, and narrative text on bulletin boards. Conference participants are free to move from one display to another. Roundtable Discussions are designed for less than 12 participants, but participation can exceed 20 or more individuals. Numerous Roundtable Discussions take place simultaneously in the same ballroom. Visit Session Format Descriptions for additional information.
What equipment and software will be available for my session?
Presenters are responsible for providing their own laptop or computer if one is required for their presentation(s).
Concurrent sessions are supported with a high-speed internet connection, video data projector, microphone, speakers, and screen.
Please note that neither electricity nor an internet connection will be available in the Poster Session area. Poster Sessions cannot accommodate equipment other than a presenter-provided battery-operated laptop computer.
Please note that neither electricity nor an internet connection will be available for Roundtable Discussions. Roundtable Discussions cannot accommodate equipment other than a presenter-provided battery-operated laptop computer. Flipcharts for Roundtable Discussions will be available if requested prior to the conference.
Presenters are responsible for ensuring that any presenter-provided equipment connects and functions with the equipment provided by the conference organizers. Presenters assume full responsibility for the security and operation of their personal equipment. The Technical/AV Support Team cannot provide specialized cabling, drivers, software, connectors, or other out of the ordinary items. Presenters may be responsible for expenses associated with additional equipment. To order additional equipment, contact William Trombino at AV Images by emailing firstname.lastname@example.org or by calling (800) 801-1500 x7406.
Can I schedule a rehearsal prior to my session?
Presenters will not have the opportunity to schedule an onsite rehearsal. Rehearse your presentation in advance of arriving onsite. A dry run of your presentation to knowledgeable individuals is the most successful method of preparation.
Who will attend the 2011 STEMtech conference?
Faculty, staff, administrators, and trustees interested in discussing best practices involving the STEM disciplines - science, technology, engineering, mathematics – and exploring the intelligent application of information technology in community and technical colleges.
How many participants will attend my session?
How many participants attend any particular session depends largely on the interest in that particular session, the presenter's name recognition, and how many and what other sessions are available during the same timeslot. Consequently, it is impossible to predict how many participants will attend any session since they are free to choose which sessions they will attend. Concurrent Sessions are intended for an audience of 50 to 75 people, but the actual number of participants can range from under 5 to over 75. Roundtable Discussions are aimed at audiences of 10 to 12, but in actuality can range from 2 to over 20. Traffic will vary during Poster Session since participants are free to move from one presentation to another.
Do you have any tips for a successful presentation?
Helpful tips to assist you in preparing and delivering an effective presentation can be found at Presentation Tips.
What Should I Do First Upon Arriving Onsite?
- Pick up your registration materials at the conference’s registration desk. Members of the Registration Support Team will provide you with your registration packet and the location of the Speaker Support Office.
- Stop by the Speaker Support Office to confirm that your audiovisual requests and session time, date, and location are correct.
- Meet in advance of your presentation with your co-presenters to discuss logistics such as introductions, speaking order, and allotted time for question and answers.
- Visit the room in which your presentation will be held prior to the session.
What Should I Do if I Have a Problem During My Presentation?
If you experience AV or other difficulties during your presentation, contact a member of the Technical/AV or Speaker Support Teams who will be stationed near each presentation room.
Will My Session be Evaluated?
The online evaluations completed by participants for each session will be available for presenter review during and after the conference. You are encouraged to review the session evaluation responses at your earliest convenience. Online evaluation data will be available for about six weeks after the conference.
Who Can I Contact for Additional Presenter Information?
Contact LaRita Phillips at email@example.com or (480) 705-8200, ext. 234.