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Please note:
Exhibition space is a benefit reserved for
League Corporate Partners
and Member Colleges.
Contact Chris Hennessey at hennessey@league.org or (480) 705-8200, x237 for details
about exhibiting, sponsorships, and advertising opportunities.
- How are booth assignments made?
- What is the exhibit hall schedule?
- What is included in a standard booth package?
- When will the exhibitor service kit be available?
- Can I send shipments to the advance warehouse?
- Can I send shipments directly to the conference site?
- What other exhibitors will be participating at Innovations 2012?
- Who do I contact to order food and beverages for my booth?
- How many registrations are included with my corporate partner level?
- Are there opportunities to advertise or sponsor conference activities, and if so, who do I contact?
- How do I block hotel rooms for my company?
- Can my company hold a meeting during the conference?
- Are free customer passes available?
- How do I register my booth staff for employee badges?
- Can I deliver exhibit materials to the hotel myself?
- Can I carry exhibit materials into the hotel to my booth?
- Is security provided in the exhibition hall?
- When can I set up and dismantle my exhibit space?
- Are lead retrieval scanners available at the conference?
- How do I locate my booth materials upon arriving at the conference?
- What is the cost to exhibit at the Innovations 2012 conference?
- Is a booth upgrade available?
- When will I receive the attendee mailing list?
- Can I bring my family to the conference?
How are booth assignments made?
The booth selection period is on a first-come, first-serve basis within partnership levels,
with Platinum Corporate Partners receiving first priority, followed by Gold Corporate Partners
and lastly Silver Corporate Partners. Adjustments to the floor plan may be made at the discretion of the League.
What is the exhibit hall schedule?
| Setup Hours: |
| Saturday, March 3 |
8:00 am – 7:00 pm |
|
| Sunday, March 4 |
8:00 am – 12:00 pm |
|
| Exhibit Hours: |
| Sunday, March 4 |
3:15 pm – 4:45 pm |
Refreshment Break in Exhibit Hall |
|
6:30 pm – 8:00 pm |
Opening Reception in Exhibit Hall |
| Monday, March 5 |
10:30 am – 12:00 pm |
Coffee Break in Exhibit Hall |
|
1:30 pm – 2:30 pm |
Refreshment Break in Exhibit Hall |
|
4:45 pm – 6:30 pm |
Reception in Exhibit Halll |
| Tuesday, March 6 |
10:30 am – 11:30 pm |
Brunch in Exhibit Hall |
|
10:30 am – 12:00 pm |
Exhibit Hall Open |
|
1:30 pm – 2:30 pm |
Refreshment Break in Exhibit Hall |
| Dismantle: |
| Tuesday, March 6 |
2:30 pm – 8:00 pm |
|
| Please note: this event moves out on overtime, all applicable surcharges will apply |
The exhibit hall will be closed at times other than scheduled exhibit hours. Exhibitors may, however, gain access to their booth one hour before and 1/2 hour after normal exhibit hours by presenting their exhibitor badge.
What is included in a standard booth package?
The standard booth package includes a 10' x 10' or 10' x 20' booth with standard pipe, drape, and side rails.
Back drape will be 8' high; side drapes will be 3' high. Also included is a 6' skirted table, 2 chairs, and a wastebasket.
The standard booth package also includes a one-line, 7" wide x 44" long identification
sign with the exhibitor’s name in black block letters on a white background and a complimentary corporate description
in the Guide to the Exhibition. Booth upgrades are available. Additional furniture is available at
an extra charge from GES (see below), the League's drayage/decorating company. The exhibition hall is carpeted.
When will the exhibitor service kit be available?
The exhibitor service kit will be available during Fall 2011.
Can I send shipments to the advance warehouse?
Shipments can be sent to the advance warehouse to the address below:
Company Name/Booth #
Innovations
c/o GES
Marano Truck Lines
4201 Tacony Street
Philadelphia, PA 19124
Can I send shipments directly to the conference site?
Generally the hotel will not accept direct shipments to the site, but you can try to work with the
Philadelphia Marriott Downtown directly by calling them at (215) 625-2900.
What other exhibitors will be participating at Innovations 2012?
A list of exhibitors with booth numbers is available at
full exhibitor list.
Who do I contact to order food and beverages for my booth?
Contact Robin Piccirilli at piccirilli@league.org or (480) 705-8200, x232 to
order food and beverages for your booth. Exhibitors are responsible for the cost of food and beverage ordered for their booths.
How many registrations are included with my corporate partner level?
Information about the number of registrations and other benefits associated with being a League for
Innovation Corporate Partner is available at
Partnership Levels and Benefits.
Contact Chris Hennessey at hennessey@league.org or (480) 705-8200, x237 regarding
additional registrations.
Are there opportunities to advertise or sponsor conference activities, and if so, who do I contact?
There are great opportunities to advertise and sponsor activities at Innovations 2012.
Visit Sponsorship Opportunities
or contact Christopher Hennessey at (480) 705-8200, x237 or hennessey@league.org to
become a conference sponsor or advertiser.
How do I block hotel rooms for my company?
Single room reservations can be made by visiting the
Travel and Hotel Information
web page. Reserve a block of rooms at the conference hotel by contacting
Robin Piccirilli at piccirilli@league.org or (480) 705-8200, x232.
WARNING
Please be warned that if you plan on attending Innovations 2012,
DO NOT BOOK A HOTEL ROOM when contacted by other companies such as Convention Expo Travel or Convention Housing Services.
These companies are contacting exhibiting companies directly and advising that they officially represent the conference.
They have done this for other events and attendees have found they are not at the headquarters hotel or
they do not have a reservation even though they gave the company credit card information.
These companies are in no way affiliated with Innovations 2012. They are NOT the official travel agent for the event.
The League for Innovation is not responsible for any reservations made using these companies.
If you are booking a hotel room or have any questions about your reservation, please contact
the Philadelphia Marriott Downtown directly at (215) 625-2900 and use the code “League for Innovation” or
click on Travel and Hotel Information.
Can my company hold a meeting during the conference?
There is no cost for ancillary meeting space for League Corporate Partners. Food and beverage are
the Corporate Partner’s responsibility. Ancillary meeting space is limited and is on a first-come, first-served basis.
Corporate partners can reserve ancillary meeting space at the conference by contacting
Robin Piccirilli at piccirilli@league.org or (480) 705-8200, x232.
Are free customer passes available?
Yes, League Corporate Partners can invite their customers to attend the exhibition hall free of charge.
These passes are to be used only for customers and only allow access to the exhibition hall.
All League Corporate Partners are also entitled to complimentary conference registrations based on partnership level,
as well as unlimited exhibit hall-only registrations as follows:
- 10 complimentary conference registrations for Platinum Corporate Partners
- 5 complimentary conference registrations for Gold and Silver Corporate Partners
- 1 complimentary conference registration for Bronze Corporate Partners and College Exhibitors
Contact Christopher Hennessey at (480) 705-8200, x237 or hennessey@league.org to
obtain free customer passes to the exhibition hall.
How do I register my booth staff for employee badges?
Contact Christopher Hennessey at (480) 705-8200, x237 or hennessey@league.org to
register booth staff for employee badges to the exhibition hall.
Can I deliver exhibit materials to the hotel myself?
Yes, exhibitors may deliver materials to the hotel themselves. Personal vehicles delivering exhibition freight
and materials to the hotel can come direct to conference site on the scheduled move-in days (see What is the exhibit hall schedule?).
Please remember that there will be a large number of trucks and private vehicles making deliveries during
the load-in period. Arrive at the hotel by 10:00 am to allow plenty of time for unloading and delivery of your materials to
your booth. Contact Christopher Hennessey at (480) 705-8200, x237 or
hennessey@league.org for additional information.
Can I carry exhibit materials into the hotel to my booth?
Yes, exhibitors may hand carry material through the door, provided they do not use material handling equipment to assist them.
Is security provided in the exhibition hall?
Loading dock security personnel are provided during load-in and load-out hours. Security personnel are stationed within
the exhibition hall when the hall is closed. Badge checkers for the exhibit hall are stationed at the front door during
exhibition hall hours. This level of security is intended to control the access of people and material to and from the exhibit
halls in a safe and organized manner. It is not intended as individual security for your booth and materials.
Please remember that the hotel is a public building to which hundreds of individuals have access.
Do not leave items of value in your booth overnight during the load-in and load-out periods or
on exhibition days without taking security precautions. Exhibitors can order overnight booth security from the security vendor.
When can I set up and dismantle my exhibit space?
Saturday, 3/2 from 8:00 am until 7:00 pm and Sunday, 3/4 from 8:00 am until 12:00 pm Dismantle and move-out is
Tuesday, 3/6 from 2:30 pm until 8:00 pm Carriers must be checked in by 3:00 pm Exhibitor materials must be
removed by 8:00 pm See What is the exhibit hall schedule? for the
complete exhibit hall schedule.
Are lead retrieval scanners available at the conference?
If you would like to obtain attendees emails addresses during the conference, rent a lead retrieval
scanner from our AV contractor, AV Images by emailing William Trombino or by
calling (800) 801-1500.
How do I locate my booth materials upon arriving at the conference?
Exhibitors should first check in at exhibitor registration upon arriving at the conference.
The League for Innovation’s decorator, GES, handles exhibitors’ shipping needs. Freight shipped to GES will be
placed at exhibit booths by them on load-in days. It is recommended that exhibitors have their tracking number available to
help identify the location of any missing materials.
What is the cost to exhibit at Innovations 2012?
Exhibition space is a benefit
reserved for League Corporate Partners
and Member Colleges.
Contact Chris Hennessey at hennessey@league.org or (480) 705-8200, x237 for details
about exhibiting, sponsorships, and advertising opportunities.
Is a booth upgrade available?
League for Innovation corporate partners receive a standard booth package
(see What is included in a standard booth package?).
Contact Chris Hennessey at hennessey@league.org or (480) 705-8200, x237 regarding
opportunities to upgrade your booth.
When will I receive the attendee mailing list?
All exhibitors receive an electronic list consisting of name, organization, address, title, and mailing address of
all conference participants after the early registration deadline which is January 28, 2012. The list is emailed to
the primary contact at each exhibiting organization.
Can I bring my family to the conference?
Children under the age of 18 are not permitted at the conference.
What is the difference between full exhibitor registration and booth-only exhibitor registration?
Full exhibitor registration provides access to all conference activities. Booth-only exhibitor registration provides access to
the exhibition hall only.
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